Property management software.

Novtel Property Management is leading, feature rich, flexible and extremely easy to use software solution for everyone who is involved with managing properties on a regular basis this powerful system are currently being used in the following industries:

Residential Property owners.

Commercial Property owners.

Industrial Property owners

Account Management of Small to medium Municipalities .

Municipalities with rental properties .

Social housing companies .

Rental management Agents.

Golf Clubs and other estates with rental properties pools.

Body corporate.

Body corporate management agents.

Fractional ownership management agents.

Estate agents with rental divisions.

Self catering Holiday resorts.

Caravan Parks.

Novtel property management systems are able to manage long-term monthly rentals as well as short-term holiday day-to-day rentals.

The real power of Novtel Property management is the fact that it seamlessly integrate with Pastel Partner / Xpress.

Novtel Property Management is equipped with remote and direct link from levy account or rental contract to the Novtel access control system of the facility on-site. Access control at Body Corporate and facilities are managed by the Novtel system not the security guard. (Read More)

Training, Learning and staff requirements

Operational Staff Members

The work done by Operational Staff Members on the system:

Making of bookings / creating of long-term contracts

Recording of contractual and short term deposits due

Creating Tenants and Occupants

Receiving payments for deposits and rental

Pay Landlords

Moving tenants in and out

Manage property maintenance and repairs

Changing tenant current status on the system

Managing monthly rental roll over procedure

Manage Interest on contractual deposit

Shift cash-up at end of day

Print move-in and move-out lists

Provide basic day-to-day and month-to-month reports

Manage mutations and housekeeping with Novtel Property management

Personnel requirement Operational Staff Members:

Novtel System Managers

The work done by Novtel System Managers on the system:

Setting up the Property

Setting up operational staff with user rights

Open, close and managing of user shirts

Setting up Landlords

Linking Landlords to Properties

Setting up commission structures for rental agency

Setting up Interest rates on long term deposits

Creating seasons, rates, and rates structures

Customise printed documents own logo's etc.

Assist with setting up 3rd party accounting interface if integrated

Personnel requirement System Managers:

Novtel with direct digital accounting Interface

Before the Accounting interface can be considered the Accounting package and licences for running it on-site must be acquired and installed.

The work done by the Accounting Staff:

Setting up General ledger (GL) for financial reporting

Setting up room as inventory service items

Setting up room to GL reporting groups

Digital capture of bookings as invoices with Novtel

Capture payments in cashbook

Reconciling cash book

Reconcile Trust accounts if rental agency (Where Applicable)

Month-end procedures and controls audit

Maintenance and property service provides management

Supplier/Vendor management

Produce management reposts to management / owners.

Payroll management

Do tax returns monthly, bi-monthly and yearly

Do corrections for mistakes of operational staff and system managers when needed

Novtel with direct digital accounting Interface

Personnel requirement Accounting Department:

Personnel requirement managing the Trust Accounts (Where Applicable):



IMPORTANT NOTE!!!

Accounting interface is not compulsory:

It is important to note that Novtel can run 100% independent and does not require the direct accounting interface. Many smaller Relations Management companies that uses Novtel Relations Management outsource the accounting function in total.

Hardware, Operating System and Network requirements:

IMPORTANT NOTE!!!

Power surges, power dips and power failures can damage computer equipment and corrupt databases, if computer equipment is switch off without proper shutdown procedures. Steps must therefore be taken to protect valuable computer hardware and databases by providing constant and regulated power supply as follows:

On each computer and network switch an UPS (Uninterrupted Power Supply) must be installed.

For remote areas where power supply is often interrupted we recommend that a generator 5.5kw with Voltage regulator be installed to supply power to all the UPS points in the network system when power failures occur.

Secure remote access to the Novtel system's form anywhere in the world is easily achieved with Microsoft Terminal Server that ships with Windows server 2003 and 2008 standard edition. Internet connection is the only requirement to setup this powerful remote access feature up.